AMS WeatherFest Timeline, 2014/2015
Winter
WeatherFest Committee solidified for year ahead
Subcommittee for TeacherWorkshop Presenters
Connect with other ed committees - AMS Education Session Leads - maintain correspondance; send minute
Spring
New Committee Members on board
Roles and Needs Solicited
SWAT of past weatherfest event and review of public and exhibitor surveys
Committee full and Roles/responsibilities confirmed
3 co-chairs; 3 others: local and national marketing, sponsorship, evaluation, workshop lead
Local chair(s) and local teacher rep determined
Confirmation of space for WeatherFest and space for Teacher Workshop (AMS)
Subcommittees for WeatherFest Scholarship awards
Subcommittee for TeacherWorkshop Presenters/Agenda
Summer
Website up-to-date with forms, applications, new video, correct info
Market Event via Atlanta “things to do” websites, papers
Teacher Workshop presenters solicitation up and actively sought online & diretly
Teacher Enrollment online and up and running
Emcee and local entertainment sought and ideally confirmed for WeatherFest
8/30 Deadline for Workshop Presenter Applications
Presenters notified for teacher workshop and acceptances/confirmations obtained
Regret letters sent to presenters not selected
Ribbon cutting selection and invitations
Secure Photographers and keep them in the loop re: event
Marketing to Teachers for Workshop
Mini Talks during WeatherFest Room Reserved
Mini Talks during WeatherFest - how marketed during WeatherFest and before? TBD
October
Updated exhibitor list - Run 1
October 15 – 20th, WeatherFest Scholarship Rejection Letters out
Oct. 5-10, WeatherFest Scholarship Acceptance letters out
Travel information disseminated to scholarship recipients along with shipping info; store info; marketing info (think about what else you would want if you were new to it)
Nov.
Updated Exhibitor list – Run 2
Volunteer solicitations go out. Ideal number is 40 at staggered times.
Door prizes solicited through exhibitors and informally from committee (letter sent)
Include in letter Survey Monkey survey pre and post event!!!!
Weather 101 Agenda confirmed
Teacher Workshop agenda fully confirmed Local Marketing Plan ready to implement
Dec./Jan.
Mobile Phone numbers of key personal distributed.
Updated Exhibitor list – Run 3
Final Exhibitor List – posted online each year
Volunteer schedule developed, confirmed and disseminated
Weather Art Table volunteer support???
Snacks: popcorn, water (sponsor???)
Photographer ready to go. Helpers determined as needed.
Event:
Weather 101; Weather Ready Nation Scout Event
Volunteers in action
Surveys for Exhibitors and Attendees
Passports and reward for children who participate
WeatherArt table
Floaters for booth awards
Door Prizes, Raffles
Misc. Questions
Conference rooms or Convention Center rooms are reserved for teacher workshops and location well marketed in online resources?
Weather 101
Volunteers in action
Surveys for Exhibitors and Attendees
Passports and reward for children who participate
WeatherArt table
Floaters for booth awards
Door Prizes, Raffles
Misc. Questions
Conference rooms or Convention Center rooms are reserved for teacher workshops and location well marketed in online resources?